(469) 421-8216Behavioral Health Billing Experts
Mental Health Billing Company Specialized in ICANotes EHR & EMR
Every ICANotes entry: session, assessment, or treatment plan is an opportunity to maximize revenue. MindCare reviews coverage, verifies payer guidelines and authorization status, applies exact CPT and ICD coding, submits error-free claims, resolves denials the instant they happen, and posts payments correctly, compressing AR timelines so your practice gets paid faster with no lost revenue.
Let’s get in touch!
Please fill out the form, and one of our AAPC-certified behavioral health billers and coders will contact you.
How We’re Different
Expert Billing Fixing Denials and Increasing First-Pass Success
Claims from ICANotes are reviewed, coded, and submitted without errors. Denials are corrected instantly, payments post faster, and revenue climbs 15-35%. First-pass approval rates hit 98%, so your practice collects every dollar it rightfully earns.
Exact CPT & ICD Selection, Fully Compliant With Payers
Entries documented in ICANotes are reviewed for clinical justification, service frequency, and diagnostic alignment. Certified coders assign CPT and ICD codes based on structured data points and payer policies tied directly to documented care.
- Coding aligned with charted care
- Payer requirements verified for approval
- Discrepancies corrected before submission
Lower Rejection Risk Through Pre-Checks
ICANotes data is examined for eligibility accuracy, authorization timing, modifier logic, and plan-specific constraints before claims are released. Submission risks identified early, denials drop, and claims get processed faster.
- Claims approved on first submission
- Detect payer risks immediately
- Shorter accounts receivable cycles
Billing Specialists Skilled in ICANotes Processes
Daily ICANotes tasks are handled carefully by MindCare experts. Structured assessments, treatment plans, provider schedules, and documentation logic are handled precisely so billing never interrupts clinical workflow.
- Continuous process improvement
- Pre-billing quality assurance
- Post-billing financial analysis
Smarter Billing, Stress-Free Practice Management
When reimbursement rules align with ICANotes, payments move faster. Accuracy in posting improves, follow-ups happen on time, and unsettled balances get resolved faster without extra effort from your staff.
- Payments hitting your account faster
- Lost revenue from denied claims is recovered
- Immediate follow-up on partial payments
Our Success in Numbers
YRS
in Business
0%
Claim Success
$0 M
Claim Processed
0%
Reduction in AR
Get Paid Faster With Our Smarter, Fully Managed Billing Services
Billing Made Simple for
- Psychologists
- Psychiatrists
- Therapists
Psychology claims are frequently questioned. Our billing services review ICANotes documentation to confirm testing, scoring, and evaluations align with payer policies before submission.
Secure Revenue Management for ICANotes Behavioral Health Teams
Patient records maintained in ICANotes remain protected through HIPAA-aligned billing controls. Claims are carefully reviewed and verified to ensure compliance and audit readiness at every stage of submission.
Maximize Reimbursements with ICANotes Billing Expertise
MindCare reviews ICANotes entries, reimbursement trends, and payer responses to drive better billing results without affecting clinician workflows.
Frequently Asked Questions
Yes. We review past ICANotes entries, spot overlooked services, and submit corrected claims. That “lost” revenue? Not lost anymore.
Every step is monitored against HIPAA, HITRUST, and state standards. Data stays secure, claims stay clean, and your workflow stays uninterrupted.
We scale our review and submission process to match demand so your revenue cycle stays steady even when patient visits surge.
Frankly, yes. We review every entry, align codes perfectly, and get payers to approve claims the first time. Why settle for anything less?
Very quickly. Clean claims, faster submissions, and proactive denial management mean you’ll notice shorter AR cycles and improved cash flow almost immediately.
Maximize ICANotes Reimbursements with MindCare
Small documentation gaps = big losses. MindCare aligns ICANotes entries with payer rules, fixes errors, and speeds payments. Call now and get paid faster, smarter, stress-free.
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